Four front doors
Telegram, Slack, ChatGPT (private MCP) and Claude (root-owned Claude door with the CEO request desk). All four enter the same router and coordinator and share the owner’s task context.
Current system map · 8 November 2026
One portfolio CEO.
Brand Managers run their lanes.
The CEO coordinator routes personal work to the personal team and business work to the responsible Brand Manager. Each Brand Manager keeps its own workers, schedule, knowledge and operating flow. The aim is one clear command layer without rebuilding pipelines that already work.
How you reach the system
One router, tracked cost
Each request is routed once to the smallest suitable coworker or Chief. If a Chief hits the Claude subscription limit, one shared wrapper continues the same run on GPT-6 Luna, then DeepSeek V4.1 Flash, then Claude Haiku 5.5, with direct OpenAI last. Every run is written to the Chief’s model-usage log and summarised in the CEO report.
Separate pipelines
Each brand runs its own pipeline under a Brand Manager (its Chief of Staff) with its own agents, gate, schedule and Slack channel; POP also uses Telegram and #pop. The brand pipelines page lists each lane’s current state and links to its detail page.
Operating model
Portfolio CEO
Understands the request, selects its owner and returns the result to the originating conversation.
Brand Managers
Own their brand context and coordinate the brand’s existing workers. Built or installed does not mean active; see the current pipeline map.
Personal team
Personal Assistant, the Career, Life and Business coaches, the Business Mentor, and the Financial Analyst and Financial Coach handle Mphoka’s personal and cross-business work. Money roles answer only in the private scope.
Business analysis and money
Business Intelligence → Business Analyst
Business Intelligence gathers dated facts: Chief reports, metrics, sales per brand from the sales page (Shopify, GHL, Whop), Meta ads and business costs from the bank. The Business Analyst reads them together and reports every Monday at 08:05: trends, causes, brand comparison and at most three recommendations. Read-only.
Financial Analyst and Financial Coach
Business and personal money together, private only. The analyst reviews the latest month on the 1st at 08:30; the coach sets the budget, ad limit, debt plan and savings buffer at 19:00. Every Sunday at 20:31 a weekly steer joins business, money and the coaches’ week; the 06:15 morning message carries one money line. Brands are treated as startups: no stop-spending advice from one month or from sales alone. No investment advice, enforced in code.
Money ledger and invoices
Root-only ledger from the BNP bank statements (every statement balance-checked, tax notices kept). Every Sunday at 18:00 it looks up invoices in Gmail and Outlook, also inside PDF invoices, and places each payment in the months it is for. When a payment’s period still matters, the review asks for that one invoice at that moment. Names and account numbers never leave the ledger.
Current position
Original-agent integration steps 1–6 are complete.
PR6’s gated skill factory is deployed. PR7’s learning loop is merged and its weekly acceptance timer is enabled. PR8, PR9 and PR10 retest repairs are merged; real-door acceptance is still open. This is a dated system summary, not a live health monitor.
- POP runs as a standalone Brand Manager lane. Its existing proposal, rendering, approval, duplicate-protection and manual-post packet workflow stays intact; Facebook posting remains operator-owned, and exact live-URL reconciliation is a separate acceptance item.
- All post metrics and live URLs live in one place, the Social Media Posts Log. Metrics are written only by the CEO-owned run (07:30 and 21:30 Brussels); Publishers log a row when they schedule a post.
- Eleven brand lanes are active under their own Brand Managers, and the portfolio CEO reports on them at 08:00 and 22:00 Brussels. NeckReset organic, Hakora and Renovo are planned. The brand pipelines page is the index of those states.
- Since 21 October: an hourly, read-only inbox worker writes new DMs and comments from 12 Facebook Pages, 11 Instagram accounts and @iammphoka to the Notion Inbox, which Content Studio reads for community reply drafts; the Postiz watchdog now restarts Temporal and the Postiz backend after an outage; KPI alerts and the personal-assistant morning, evening and rest runs are scheduled.
- Business actions retain the responsible worker’s established approval and receipt flow. Passing code tests or deploying a pipeline does not prove every live business action.
See what is actually still open for the short current list. Full audit receipts remain available in the repository’s dated audit files; completed checkpoints are history, not extra active work.
Target model and migration rules
Done
The portfolio CEO is live and Brand Managers report up to it. All four front doors reach the same router. The CEO never dispatches a lane’s workers directly.
Next · lighten the cockpit
Started: 45 roles are registered and 21 are callable. Marketing roles are merged into Content Studio, ecommerce roles into Ecommerce Specialist and digital-product roles into Digital Product Builder; the seven affiliate roles are parked; Business Intelligence, Business Analyst, Financial Analyst and Financial Coach are new. Remaining central roles still retire one responsibility at a time, only after a named Brand Manager or specialist engine owns every remaining use.
Keep
Personal Assistant, Business Mentor, Business Coach, Life Coach, Career Coach, Financial Analyst and Financial Coach stay central. Technical maintenance stays small and out of ordinary routing.
- Brand Managers keep their lanes. Their agents, schedules, gates and records stay with the brand.
- Retire by responsibility. A central role goes only when every remaining use has a proven owner.
- Evidence before cutover. Installed or callable is not proven; each handoff and business result needs real acceptance before old routing is disabled.